Privacy Policy

Simplex Holdings, Inc. (hereafter referred to as the Company) has enacted and abides by the following Personal Information Protection Policies in order to ensure the protection of personal information.

1.Appropriate handling

Except where required by law, the Company will not handle personal information beyond the scope necessary to achieve its Purpose of Use without obtaining the prior consent of the person concerned. Furthermore, when personal information is obtained directly in writing, its Purpose of Use will be clearly disclosed each time.

2.Personal information security measures

The Company implements the measures (including organizational, personnel, physical, and technical security measures) necessary and appropriate to prevent the leakage, loss, or damage of personal data handled by the Company and to otherwise securely manage personal data. In addition, the Company also exercises necessary and appropriate supervision over its employees and contractors.

3.Supervision of Officers and Employees

When the Company has officers and employees handle personal information, necessary and appropriate supervision shall be undertaken in order to ensure security and protection of such personal information.

4.Supervision of Subcontractors

The Company may partially or completely entrust the handling of personal information to subcontractors and when entrusting such information, necessary and appropriate supervision of the subcontractor shall be undertaken to ensure the security and protection of personal information.

5.Compliance with relevant laws, regulations, guidelines, etc.

The Company complies with all relevant laws, regulations, guidelines, etc., related to the protection of personal information.

6.Continuous improvement

The Company takes efforts to continuously improve its handling of personal information.

Enacted January 1, 2017
Last revised May 31, 2021

Hideki Kaneko, CEO
Simplex Holdings, Inc.

Disclosures under the Act on the Protection of Personal Information

1.Name of the business operator handling personal information, etc.

Hideki Kaneko, CEO
Simplex Holdings, Inc.

2.Purpose of Use

Except where required by law, the Company only uses the personal information it has obtained and personal data it retains within the scope necessary to achieve its Purpose of Use in accordance with the following table.

Type of Personal Information Purpose of Use
(1) Information concerning Company shareholders
  1. To exercise rights and fulfill legal obligations
  2. To provide benefits to shareholders commensurate with their status;
  3. To implement various measures designed to facilitate a smooth relationship between shareholders and the Company
  4. To manage shareholder information in accordance with relevant laws and regulations
(2) Information obtained through the Company's public relations and IR activities
  1. To provide information regarding the management and financial conditions of Simplex Group companies and administrative trends
  2. To provide information regarding the products, services, events, etc., of Simplex Group companies
(3) Information obtained through the sale or provision of the products or services of Simplex Holdings
  1. To exercise contractual rights and fulfill contractual obligations
  2. To manage the handling of purchase orders received
  3. To provide information regarding the products, services, events, etc., of Simplex Group companies
(4) Information obtained through the sale or use of the Company's products or services
  1. To exercise contractual rights and fulfill contractual obligations
  2. To manage the handling of purchase orders placed
  3. To provide information regarding the products, services, events, etc., of Simplex Group companies
(5) Information on people who apply for, attend, or participate in events hosted or participated in by Simplex Holdings
  • To provide information regarding the products, services, events, etc., of Simplex Group companies
(6) Information regarding the officers or employees of the Company (including those who have retired, resigned, or departed the company)
  1. To manage personnel and labor affairs, etc.
  2. To operate and manage business activities and business-related duties
  3. To ensure security
(7) Information on persons who applied for employment consideration, and persons who have requested information on employment consideration
  1. To carry out procedures related to employment consideration and screening
  2. To carry out human resource management, etc., after an offer of employment is made
  3. To analyze recruitment activities
(8) To maintain information on persons who visit the Company
  • To ensure security for Simplex Group companies
(9) Information regarding persons who make inquiries to the Company
  • To confirm the contents of inquiries, reply to inquiries, and provide a response to inquiries
(10) Information that Simplex Holdings has been entrusted with handling
  • To carry out the work entrusted to the Company
(11) Information obtained upon consenting to the Purpose of Use disclosed by the Company
  • To achieve the consented Purpose of Use

3.Provision of personal information to third parties

Except where required by law, the Company will not provide personal information to third parties without the consent of the person concerned.

4.Shared use

The Company shares personal information when necessary. The items shared and scope of shared use are as follows.

Category Content
(1) Personal information items that are shared Of the personal information acquired and retained by Simplex Group companies, that which is necessary and minimal to carry out the Purpose of Use
(2) Scope of shared use Simplex Group companies
  • Simplex Holdings, Inc.
  • Simplex Inc.
  • Xspear Consulting, Inc.
  • Deep Percept Inc.
(3) Purposes of Use by parties sharing the information As described in "2 Purpose of Use"
(4) Party responsible for managing shared personal information Simplex Holdings, Inc.
Person in charge of personal information management
(5) Acquisition methods Written, verbal or other
[Examples] Online input forms, contract documents, application documents, email, fax, letters, questionnaires

5. Inquiries about personal information

For any requests, questions, opinions, or complaints concerning the handling of personal information, or other inquiries, please use the contact information below. After confirming that the inquiry is from the person concerned or their representative, we will respond within a reasonable timeframe and to the extent appropriate under relevant laws and regulations.

Inquiries by Email
Simplex Holdings, Inc.
Attention: Privacy Inquiries
Inquiries by Post
19F Toranomon Hills Mori Tower,
1-23-1 Toranomon, Minato-ku, Tokyo 105-6319, Japan
Simplex Holdings, Inc.
Attention: Privacy Inquiries
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